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Book Carole "A single presentation from Carole Spiers totally revolutionized our understanding of Stress Management. Her charismatic platform style held everyone's attention from the first moments and her messages were delivered with force and conviction." Mohammed Naji (Dubai)
Motivational Speaker Carole Spiers
believes that report-writing should not be regarded as just a chore
For a busy director, the writing of a major report generates a surprising degree of stress - a big time-consuming chore that simply cannot be put back or given to someone else. It seems like solid drudgery, requiring painstaking accuracy down to the last detail, without earning you any glory. It lacks any creative satisfaction. It takes up a lot of time you haven’t got. And it demands uninterrupted intervals of deep concentration, in an environment where interruptions are endemic. You might call it responsibility without power.
Well, start by trying to see it as something other than a chore. And reflect on the hidden power in a report. For example, the power of language as an instrument of persuasion and promotion - amplifying key messages, sometimes subliminally, and supporting the image of a corporation or a department. Also (significantly) supporting the image of the writer.
Involving the readership
As for creativity, there is in fact much scope for imagination in the generating of a reader-friendly report. For example, that first page greatly influences the reader’s decision of whether to read on at all - in every way an advertisement for the report itself.
Then there is the overall format, which should also be conceived with imagination. (The idea that reports should look and sound stuffy has long since been disproved.)
Finally there is the actual writing style, which should achieve a satisfying rhythm uninterrupted by errors of grammar and spelling, which can easily lose the attention. This is where professionalism and good manners touch hands. You show respect for the reader by achieving accuracy and polish. And the reader responds by forming a better image of you and your organisation.
With this new positive attitude to the job, you'll find that report-writing can be a satisfying achievement that may earn you credit, and not just the stressful and thankless chore you imagined.
Report-writing - summary
- Report-writing is seen as drudgery - responsibility without power
- A good report actually exerts considerable powers of persuasion
- You can also view it as creative work, conceived in a stress-free spirit
Another key insight from Carole Spiers, International Leading Authority on Corporate Stress,
Motivational Speaker and BBC Broadcaster.
